EdITS Assessment Platform Support

 

Welcome

EdITS Assessment Platform (EAP) is a user management and assessment delivery platform for institutions, schools, and career counselors. The EAP enables you to administer assessments, manage examinees, and track results for all your EdITS products. You can create groups of products and examinees (students or clients) and assign administrators to these groups. You can also customize an administrator’s permission level for each group to give different levels of access depending on the needs of your organization.

Use the topics below to find support for all the latest features of the EAP.

Signing In to the System

To get started you will need to sign into the EAP. Go to https://eap.edits.net, enter your username and password, and click the Sign In button. You will then be directed to your dashboard.

If you do not have a sign in, please see our steps for becoming an administrator.

Recovering Your Password

If you forget your password, you can click on the Forgot Password link on the sign in page. Enter your email address and click on the “Send Recovery Email” button. A password reset link will be sent to your email address. Click on the link in your email and enter a new password. After you enter a new password, you will be taken to your dashboard.

If you forget your username, please reset your password using the above method. Once you are signed-in, your username is displayed in the upper right corner of the screen.

Updating Your Sign In

If you wish to change your username, password, email, or other demographic information, first sign-in to the system. Click on your username in the upper right-hand corner of the screen. You will be taken to screen that allows you to edit your information. To save your changes, you must enter your current password and click on the “Save” button.

Dashboard Overview

When you sign in to your dashboard you will see a list of your administrator groups. You will also see a tab that says products. Clicking on this tab will display a list of all products assigned to you personally.

Each group has a name, description, available products, permission, and action icons. You can view a group’s name and description, product count, examinee results, examinees, and administrators by clicking on the icons in the actions column or by clicking on the Name of the group. Below is the legend for all our icons:

NOTE: If you see a message saying, "There are no products in your dashboard. Please enter a passcode to join a group. Please contact your administrator for a passcode," you have not joined any groups and you are not an administrator. You will need to either contact customer service or get an administrator invitation from another administrator.

Becoming an Administrator

Being an administrator means that you either placed an order with our customer service department, or you were given administrator access from another administrator of the group.

Accepting an Administrator Invitation

Administrator invitations are emailed to you. If you are new to the system, click on the link to Sign Up. Complete the registration form to create your sign in. After you sign-up, you should see the groups in your dashboard.

If you have already signed up on the EAP as an examinee or administrator, click on the button that says, “Sign In”. This will allow you to use your existing sign in information.

Adding Examinees

There are three ways to register an examinee, you can send them an email invitation, create a sign in for an examinee, or use a passcode.

Inviting Examinees

The easiest way to register examinees into the EAP is to send them an email invitation. This is the best method if your examinees have email addresses and you want them to take the assessments anywhere.

To send an email invitation, click on the examinee symbol in the actions column in the group you want to invite them. This will show you a list of all the examinees in the group. Click on the tab that says, "Invite Examinees". Enter the email address or addresses separated by a comma if you want to invite multiple examinees. Select the product you want the examinee to complete, then click send invite. The invitation will appear in pending invitation list below.

If the examinee does not receive the email, you can click on the email symbol to resend the invitation.

If you entered an incorrect email address, or the examinee never accepts the invite, click on the X to revoke the invite. This will credit the product back to your group.

If you are out of products you will not be able to send an invitation.

Creating an Examinee

If your examinee does not have an email address, or you want to create their sign-in information, you can directly create an examinee in your group.

First click on the Examinee icon in the groups list. Then click on the tab that says, "Add Examinees". Fill out the information for your examinee and select the product you want to assign to them. Click the button "Add Examinee" to complete the process. Your examinee must sign-in under their username and password to take the test.

If you add examinees using this method, do not send them an invitation from the EAP. You will need to email them separate instructions.

If your examinee does not have an email address, or does not want to provide one, check the box that says, "User does not have an email address". This will remove the field. However, both the administrator and the examinee will not be able to reset the password without an email address, in which case you must contact our customer service team.

Using a Passcode

If you are using the EAP in a classroom or group setting, the passcode method is the best way to create your examinees. To find your passcode click on the available products icon from the home page of your dashboard. There is a unique passcode for each type of product in your group. Direct your examinees to https://eap.edits.net/signup to create a sign in. Once they have created their sign in, they will be prompted to enter a passcode.

Bulk Upload

If you are testing a large group of examinees ahead of time, our support team can import a spreadsheet of examinees for you. Contact our support team for pricing and availability.

Viewing Examinee's Results

There are three ways to view examinee results. You can view all results in the group by clicking on Results from the left-hand menu, or you can click on the Results icon in your dashboard. Alternatively, you can click on the results icon from your group’s examinees list. See our advanced examinee management for more information.

Or

Results have five states: New, Launch, Resume, Pending, and Results.

  • New – indicates that the examinee has not started the product.

  • Resume – indicates the product is started but not finished.

  • Launch – indicates product has been viewed/used.

  • Pending – indicates the product has been finished and scored but the administrator has not released the results.

  • Results – indicates that the product is finished and available for viewing.

In order to view the results of an inventory, the examinee must complete all the assessments. You cannot view results in the "Resume" state.

Releasing Results

If you prefer, you can purchase all products with "suppressed results". This option allows you to control the release of the results to your examinees.

When an examinee completes all their assigned assessments, the status will become “Pending”. The examinee will not be able to see their results, but the administrator will be able to view the results by clicking on the link that says “Pending”.

To give your examinee access to their results, click on the Release Results Icon. This will open a confirmation window. As soon as you click yes, your examinee can access the results, even if the link says “Pending”.

Entering the MSD Scores

The Manual Speed and Dexterity (MSD) is the last test of the Career Ability Placement Survey (CAPS). Your examinees can either self-estimate their responses or print out and take the test. If you are scoring the MSD for your examinee, you can enter their results by clicking on the “Enter MSD” link which is represented by a plus icon in the Actions column. This will open a window where you will enter the score and adjust the gender and grade level for the examinee. The gender and grade level determine the norm group that will be used for scoring.

You can enter the MSD scores at any time. This will cause the test to be rescored with the new values if it is finished.

Advanced Examinee Management

There are several advanced examinee features available. You can, reset an examinee password, move examinees between groups, and assign additional products.

All these actions are performed from the examinees list screen. You can navigate to this screen from your dashboard by clicking on the Examinees icon, or you can click on the Examinees menu icon from any group screen.

Resetting a Password

If your examinee forgets their password, and they have an email address in the system, you can reset the password. Click on Reset Password and a temporary password will be sent to the examinee’s email address.

Moving Examinees

If you have created multiple groups, you can move examinees into another group. Navigate to the examinees list and click on the Move icon in the Actions column of the examinee you want to move. Pick the destination group from the dropdown and click the Transfer button at the bottom of the pop-up. This will move the examinee along with all their assigned products to the new group.

Assigning Additional Products

You can assign additional tests to an examinee by clicking on the Assign icon. This will open a pop-up with a drop down of all the available products in your group. Select the product from the dropdown and click the Assign button. This will give the examinee an additional product.

Available Product Management

All products on the EdITS Assessment Platform have two states, assigned and available. Assigned products are products that an examinee has in their dashboard. Available products are the products you can assign to an examinee.

To view the available products you have in your group click on available products icon in your dashboard. This will open the product screen. This screen shows a list of products in this group, the amount available to assign, the passcode associated with the product, and actions you can perform on this product.

Transferring Products

If you have multiple groups you can transfer products between two groups by clicking the Transfer Icon. Enter the amount and then select the destination group from the drop down. Select enter and your products will be transferred.

Exchanging Products

Examinees can only view their results if they have completed all the assessments within the product. If you want to give one test within a system of products, for example just the COPES portion of the COPSystem, you must contact our customer service team before your examinee begins testing. We cannot exchange products that have been started.

We also have time-and-a-half, or double time accommodations available for any timed test. However, you must contact our customer service team prior to testing, to exchange your product for this option.

Recovering Incomplete Tests

If an examinee does not start a test, EdITS can return these products to you as long as they have not been used. However, if the examinee has started a test, we are not able to return it to your available products.

Administrator Management

Each group has at least one administrator but may have more depending on the needs of the organization. To view the administrators in a group click on the Administrator icon from your dashboard. This will open the Administrator screen. Here you will see a list of all the administrators in your group and their permission levels. You can edit their permission levels by clicking on the Edit icon. You can remove an administrator by clicking on the Delete icon. For a complete description of the permission levels available to the administrators, see the Administrator Permissions section.

You can invite additional administrators to your group by clicking on the Invite Administrators button. Enter the email addresses of the administrators you want to invite, select the permissions you want the new administrator to have in this group, and click send. An email invitation will be sent to the administrator.

Administrator Permissions

Each administrator can have a custom permission level. These permission levels are listed below with a description of each permission level.

Examinees

View Examinees gives you the ability to view the first and last name, email address, and username of examinees in your administrator group. Additionally, it allows you to view the assigned products and assessment results of examinees in the group. You can also send a password reset link to an examinee’s email address.

Invite Examinees allows you to send, view, and revoke examinee invitations associated with this group. This permission level requires that you have the View Examinees permission level.

Move Examinees allows you to transfer examinees from one group to another. You must have the Move Examinees permission in BOTH groups to have the ability to move examinees. The Move Examinees permission level requires that you have View Examinees permissions.

Administrators

View Administrators gives you the ability to view the first and last name, username, and email address of your fellow administrators in this group. You can also view their permission level.

Invite Administrators gives you the ability to send administrator invitations for this group. For each invitation you can customize the new administrator’s permissions. This permission level requires that you have the View Administrators permission.

Remove Administrators allows you to remove existing administrators from the group. You may not remove yourself from the group.

Edit Administrators allows you to edit the permissions of existing administrators. You will not be able to edit any sign-in credentials for the administrator.

Products

View Products allows you to view the available products in the group.

Assign Products allows you to assign available products to an examinee. You must have permission to both view examinees and view products.

Transfer Products allows you to transfer products from one group to another. You must have the Transfer Products permission enabled in both groups.

Groups

Add a New Group Selecting Add New Group from the Groups page allows the administrator to create a new group. You can use this feature to organize your administrators, examinees, and products. For example, you may have many different sites, schools or administrators, and it may be helpful for each to have their own group.

When a new group is created, you are prompted to create a unique name for your new group, give it a description, and then select a group to copy your administrators from. Only administrators are copied into the new group. This copy does not have any of the products or examinees from the source. You must manually transfer the products and/or examinees that you want to move into the copy.

Additionally, this can be used to help you manage your testing sessions. For example, you may want to copy a group at the end of each semester. This will bring over the administrators from last semester but not the products or examinees. Alternatively, you may want to expand the number of groups as your program or business grows. The Add New Group feature allows you to preserve your administrators and give you a clean examinee and product slate.

Permission Level Presets

For your convenience, the individual permissions are grouped into four categories: Recommended, Full, View, and Custom. The Custom category allows you to specify any combination of permissions you desire. You can view the permissions in each category in the following table: